Highlight a Batch Selection Criteria item, then click ADD. Depending on the Batch Selection Criteria item selected, different screens may be displayed for the selection of the particular criteria to be applied.
Note:
More than one selection may usually be made. In each case, select the same Batch Selection Criteria item, click ADD, then from the screen displayed, a different selection can be made.
The batch selection criteria are displayed in the lower section of the Report Criteria screen.
In some cases, the selected Batch Selection Criteria requires further selections to be made. The following table lists all Batch Selection Criteria and indicates whether a further selection is required:
|
BATCH SELECTION CRITERIA |
SELECT A VALUE FROM SCREEN |
|
ANNUITNT STATUS |
JALS Permitted Value List |
|
ADDITIONAL INC |
JALS Permitted Value List |
|
B/DATED SRV DTE |
None |
|
BENEFICIARIES |
None |
|
BENEFIT EVENT |
BIAB Benefit Event List |
|
EXCL MEMBER STATUS |
JALS Permitted Value List |
|
EXCL PAY CENTRE |
JU1DL Scheme Pay Centre List |
|
EXCLUDE MEMBERS |
JAJZ Select Members for Batch Run.
The Members selected will be excluded when the Benefit Statement batch job is run. |
|
EXIT DATE |
Batch Selection Exit Dates |
|
EXIT STATUS |
JAJV Exit Status Selection |
|
EXPENSE TYPE |
Scheme Global Type List |
|
FLEXIBLE STMNT |
None |
|
FORMAT |
JAJW Benefit Statement Format |
|
INCLUDE EXITS |
None |
|
INCLUDE MEMBERS |
JAJZ Select Members for Batch Run.
The Members selected will be included when the Benefit Statement batch job is run. |
|
INSURER |
JU1AP Corporate Client |
|
LIABILITIES |
None |
|
MEMBER DETAILS |
None |
|
MEMBER LEVEL |
None |
|
MEMBER STATUS |
JALS Permitted Value List.
If a Membership Status was selected, the system will create Benefit Statements for the Members with the Membership Status selected, as at the Effective Date of the Benefit Statement. |
|
MEMBERSHIP |
JAJZ Select Members for Batch Run |
|
MEMBERSHIP CATEGORY |
JU1BR Scheme Membership Group List |
|
MEMBERSHIP GRP |
None |
|
MS EXCEL FILE |
None |
|
PART (PARTICIPATING) EMPLOYER |
JU1BW Scheme Participating Employers. |
|
PAY CENTRE |
JU1DL Scheme Pay Centre List |
|
PDF DOCUMENT |
None |
|
PENS SERV DATE |
None |
|
PERSON DETAILS |
None |
|
PORTFOLIO |
JU1BV Scheme Portfolio List |
|
PROVISIONAL INT |
None |
|
PURPOSE |
Benefit Statement Purpose Selection |
|
SALARY |
None |
|
TEMP ABSENCE |
None |
|
TRAN (TRANSACTION) DATE |
JAJV Batch Date Selection |
Batch Selection Criteria = ANNUITNT STATUS
The JALS Permitted Value List screen will be displayed.
Select an annuitant status, then click SELECT.
The following statuses are available for selection:
|
A |
Active as at the start of the reporting period and as at the end of the reporting period. |
|
E |
Annuity ceased during the reporting period. |
|
N |
Annuity commenced during the reporting period. |
|
R |
Annuity was suspended as at the start of the annuity period and was active as at the end of the reporting period. |
|
S |
Annuity was suspended as at the end of the reporting period. |
Batch Selection Criteria = ADDITIONAL INC
The JALS Permitted Value List screen will be displayed.
Select a payment type, then click SELECT.
The following values are available for selection:
- EX GRATIA
- HOUSING SUBSIDY
- MED AID ER CONT
- MED AID SUBSIDY
- VOUCHER
Batch Selection Criteria = BENEFIT EVENT
The BIAB Benefit Event List screen will be displayed.
Select a benefit event, then click SELECT.
Batch Selection Criteria = EXCL MEMBER STATUS
The JALS Permitted Value List screen will be displayed.
Select a Membership Status and click SELECT.
Batch Selection Criteria = EXCL PAY CENTRE
The JU1DL Scheme Pay Centre List screen will be displayed.
Select a Pay Centre, then click SELECT.
Batch Selection Criteria = EXCLUDE MEMBERS
If INCLUDE MEMBERS has already been selected as a Batch Selection Criteria and then EXCLUDE MEMBERS is selected, the following message will be displayed:
Selection NOT allowed together with INCLUDE MEMBERS
Click OK to remove the message and consider changing the Batch Selection Criteria selection made for the inclusion / exclusion of members.
The following message will be displayed if large volumes of data are expected:
This function sorts large volumes of data and therefore response times may be slow. Do you wish to continue?
To continue, click YES. The JAJZ Select Members for Batch Run screen will be displayed.
To search for members to be excluded, click SEARCH. The JAJZ Search Criteria screen will be displayed.
This screen enables you to select either a specific person, or to filter the memberships available for selection.
To select a specific member, enter the surname and / or initials, or enter the reference number, in the appropriate fields.
To list all members of a particular membership type, select the appropriate type from the MEMBERSHIP TYPE drop-down list.
To select only those members who have been reinstated, place a tick in the box alongside REINSTATED.
If no selections are made, a list of all members will be displayed.
Click OK. The JAJZ Select Members for Batch Run screen will be displayed.
The Potential pane on the left displays all the members that are available for selection. Highlight the required member and click INSERT to move it to the Selected pane on the right. Repeat this process until all selections have been made.
To remove a member from the Selected pane, highlight the relevant member and click REMOVE.
To view details for a member, highlight the relevant member and click SELECT. The JAJZ Personal and Membership Details screen will be displayed.
To return to the Select Members for Batch Run screen, click OK.
Once all selections have been made, select Close Batch Run Selection.
Batch Selection Criteria = EXIT DATE
The Batch Selection Exit Dates screen will be displayed.
Enter dates in the FROM EXIT DATE and TO EXIT DATE fields to define the period for which exits must be displayed, then click OK.
Batch Selection Criteria = EXIT STATUS
The JAJV Exit Status Selection screen will be displayed.
The Potential pane on the left displays all the exit statuses available for selection. Highlight the required exit status and click INSERT to move it to the Selected pane on the right. Repeat this process until all selections have been made, then click OK.
Batch Selection Criteria = EXPENSE TYPE
The Scheme Global Type List screen will be displayed.
Highlight the required global type, then click SELECT.
Batch Selection Criteria = FORMAT
The JAJW Benefit Statement Format screen will be displayed.
Select a benefit statement format, then click SELECT.
Batch Selection Criteria = INCLUDE MEMBERS
If EXCLUDE MEMBERS has already been selected as a Batch Selection Criteria and then INCLUDE MEMBERS is selected, the following message will be displayed:
Selection NOT allowed together with EXCLUDE MEMBERS
Click OK to remove the message and consider changing the Batch Selection Criteria selection made for the inclusion / exclusion of members.
The following message will be displayed if large volumes of data are expected:
This function sorts large volumes of data and therefore response times may be slow. Do you wish to continue?
To continue, click YES. The JAJZ Select Members for Batch Run screen will be displayed.
To search for members to be included, click SEARCH. The JAJZ Search Criteria screen will be displayed.
This screen enables you to select either a specific person, or to filter the memberships available for selection.
To select a specific member, enter the surname and / or initials, or enter the reference number, in the appropriate fields.
To list all members of a particular membership type, select the appropriate type from the MEMBERSHIP TYPE drop-down list.
To select only those members who have been reinstated, place a tick in the box alongside REINSTATED.
If no selections are made, a list of all members will be displayed.
Click OK. The JAJZ Select Members for Batch Run screen will be displayed.
The Potential pane on the left displays all the members that are available for selection. Highlight the required member and click INSERT to move it to the Selected pane on the right. Repeat this process until all selections have been made.
To remove a member from the Selected pane, highlight the relevant member and click REMOVE.
To view details for a member, highlight the relevant member and click SELECT. The JAJZ Personal and Membership Details screen will be displayed.
To return to the Select Members for Batch Run screen, click OK.
Once all selections have been made, select Close Batch Run Selection.
Batch Selection Criteria = INSURER
The JU1AP Corporate Client screen will be displayed.
Select a Corporate Client, then click SELECT.
Batch Selection Criteria = MEMBER CATEGORY
The JU1BR Scheme Membership Group List screen will be displayed.
Select a membership group type from the drop-down box, then select the relevant membership group, then click SELECT.
Batch Selection Criteria = MEMBER LEVEL
The JAJV Member Level Transactions screen will be displayed.
Click the 
YES or NO radio buttons to indicate whether or not accounting transactions must be created at a member level.
Note:
This must only be used where the expense is not deducted from the member's contribution under Income Administration. It would typically be used for risk premiums calculated using a rate per R1 000 of cover, or based on age.
Once a selection has been made, click OK.
Batch Selection Criteria = MEMBER STATUS
The JALS Permitted Value List screen will be displayed.
Select a member status, then click SELECT.
Note:
The following statuses are available for selection:
|
A (Active) |
Members active as at the start and end date |
|
E (Exited) |
Members active as at the start date, and not active as at the end date |
|
N (New) |
Members not active as at the start date, and active as at the end date |
|
NE (New/Exited) |
Members active during the period, but not as at the start and end dates |
Batch Selection Criteria =MEMBERSHIP
An Information message will be displayed.
This function sorts large volumes of data and therefore response times may be slow. Do you wish to continue?
To continue, click YES. The JAJZ Select Members for Batch Run screen will be displayed.
To search for members to be included, click SEARCH. The JAJZ Search Criteria screen will be displayed.
This screen enables you to select either a specific person, or to filter the memberships available for selection.
To select a specific member, enter the surname and / or initials, or enter the reference number, in the appropriate fields.
To list all members of a particular membership type, select the appropriate type from the MEMBERSHIP TYPE drop-down list.
To select only those members who have been reinstated, place a tick in the box alongside REINSTATED.
If no selections are made, a list of all members will be displayed.
Click OK. The JAJZ Select Members for Batch Run screen will be displayed.
The Potential pane on the left displays all the members that are available for selection. Highlight the required member and click INSERT to move it to the Selected pane on the right. Repeat this process until all selections have been made.
To remove a member from the Selected pane, highlight the relevant member and click REMOVE.
To view details for a member, highlight the relevant member and click SELECT. The JAJZ Personal and Membership Details screen will be displayed.
To return to the Select Members for Batch Run screen, click OK.
Once all selections have been made, select Close Batch Run Selection.
Batch Selection Criteria = MEMBERSHIP CATEGORY
The JU1BR Scheme Membership Group List screen will be displayed.
Select a membership group type from the drop-down box, then select the relevant membership group, then click SELECT.
Batch Selection Criteria = PART (PARTICIPATING) EMPLOYER
The JU1BW Scheme Participating Employers screen will be displayed.
Highlight a Participating Employer and click SELECT.
Batch Selection Criteria = PAY CENTRE
The Scheme Pay Centre List screen will be displayed.
Select a pay centre, then click SELECT.
Batch Selection Criteria = PORTFOLIO
The JU1BV Scheme Portfolio List screen will be displayed.
Select a Portfolio, then click SELECT.
Batch Selection Criteria = PROVISIONAL INT
This item will be displayed in the lower section of the Report Criteria screen. When the report is extracted, the interim bonus rate percentage for each of the portfolios will be used to calculate the benefit (STD only). This rate will also be used to calculate the interest when calculating withdrawal profits and switch profits/losses.
Batch Selection Criteria = PURPOSE
The Benefit Statement Purpose Selection screen will be displayed.
Select ANNUAL or OTHER from the drop-down list and click OK.
Batch Selection Criteria = TRAN (TRANSACTION) DATE
The JAJV Batch Date Selection screen will be displayed.
Capture the From and / or To Dates and click OK.
From the Report Criteria screen, click CLOSE to return to the Schedule Scheme for Batch Run screen.
Once all of the parameters have been correctly set, click OK. The batch run, and any additional criteria selected, is added to the list on theMaintain Batch Schedule screen.
Note:
The PROCESSED DATE field on the Maintain Batch Schedule screen will be blank, as the batch run still has to be processed.
Valuation batch groups
If the Batch Group selected is VALUATION, the system will check if there is an existing Batch Schedule for the same Scheme with a Batch Group of VALUATION.
If the Report Criteria selected are the same as the existing Batch Schedule, the system will check that the period for the new Batch Run does not overlap with the existing Batch Schedule i.e. the From Effective Date is not less than the To Effective Date of the existing Batch Schedule. If it does, the following error message will be displayed:
A valuation report has been scheduled for this Scheme with the same criteria and for the same period and must either complete or be deleted before another one can be scheduled.
Click OK to remove the message.
Main umbrella schemes
If a batch job has been scheduled for a main umbrella scheme and jobs are already scheduled or currently running, the following warning message will be displayed:
The selected scheme is a main umbrella scheme and there are already jobs scheduled, or in a busy (B) status for the selected run type. These jobs must be completed, cleared or set to E before a main umbrella scheme can be scheduled. There may be jobs left in a status of B due to a previous incomplete run. Would you like to clear any such jobs that are older than 48 hours and set the status to E?
Click YES to clear any jobs that are older than 48 hours.
If there are still other batch jobs that need to be cleared or completed, the following message will be displayed:
Jobs left in a status of B and older than 48 hours have been removed, however there are still other jobs that need to be cleared or completed. Please address this before attempting to reselect this Batch Group.
Click OK to remove the message. Clear the jobs that are still running and / or wait until other jobs have completed.
To view the various selection criteria defined for a batch run, highlight the required batch run on the JAJV Maintain Batch Schedule screen and select Batch Selection Criteria from the sub-menu on the left.
The Batch Schedule Criteria screen will be displayed.
The screen displays the Batch Group and the Benefit Selection Criteria that have been selected. The Captured Date field includes both the date captured as well as the Timestamp. This allows multiple batch jobs to be run for the same Batch Group for the same effective date.